Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Article Submission:

All manuscripts must be submitted online through the website  https://www.banglajol.info/index.php/UpDCJ/login. First-time users will have to register at this site. Registration is free but mandatory. Registered authors can keep track of their articles after logging into the site using their user names and password. Authors do not have to pay for the submission, processing, or publication of articles. If you experience any problems, please contact the editorial office by email at updcj@hotmail.com, updcjournal@gmail.com or contact us through the cell: +8801840211747

 

Conditions for submission of a manuscript:

  • All manuscripts will be published under the Open Access policy                                              
  • All manuscripts are subject to peer review.
  • All manuscripts will be checked for plagiarism with commercial plagiarism software.
  • Manuscripts are received with the explicit understanding that they are not under simultaneous consideration by any other publication.
  • Articles in Update Dental College Journal are licensed under a Creative Commons Attribution 4.0 International License CC BY-4.0. (Click here to know details)
  • Authors are able to enter into separate, additional contractual arrangements for the distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgment of its initial publication in this journal.
  • It is the author's responsibility to obtain permission to reproduce illustrations, tables, etc. from other publications.
  • Full affiliation with an e-mail address, contact details, and ORCID ID (Optional) of each author ( https://orcid.org/) should be submitted. 

Ethical aspects and ethical approval:

  • Authors should explicitly mention the ethical approval of their work by concerned authorities.
  • Manuscripts based on studies involving human subjects should have been conducted in accordance with the ethical standards laid down in the ‘1964 Declaration of Helsinki’ revised in the year 2000.
  • Studies involving trials on animals should also get appropriate ethical approval.
  • Authors should disclose a conflict of interest if any exists.
  • Ethical aspects of the study will be carefully considered.
  • Any manuscript that includes a table, illustration, or photograph that has been published earlier should accompany a letter of permission for re-publication from the authors of the publication and editor/publisher of the Journal where it was published earlier.
  • Permission of the patients and /or their families to reproduce photographs of the patients where identity is not disguised should be sent with the manuscript. Otherwise, the identity will be blackened out.

Authorship Criteria:

UpDCJ Follow the ICMJE recommends that authorship be based on the following 4 criteria:

  • Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  • Drafting the work or revising it critically for important intellectual content; and
  • Final approval of the version to be published; and
  • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Contribution Details: Contributors should include a detailed description of their contributions to the work. Concept, design, the definition of intellectual content, literature search, clinical studies, experimental studies, data acquisition, data analysis, statistical analysis, article preparation, manuscript editing, and manuscript review should all be included in the description. 

Non-Author contributor: Contributors who meet fewer than the criteria ((According to the ICMJE recommends)  for authorship should not be listed as authors, but they should be acknowledged. Examples of activities that alone (without other contributions) do not qualify a contributor for authorship are the acquisition of funding; general supervision of a research group or general administrative support; and writing assistance, technical editing, language editing, and proofreading. Those whose contributions do not justify authorship may be acknowledged individually or together as a group under a single heading (e.g. "Clinical Investigators" or "Participating Investigators"), and their contributions should be specified (e.g., "served as scientific advisors," "critically reviewed the study proposal," "collected data," "provided and cared for study patients", "participated in writing or technical editing of the manuscript").

  • Because acknowledgment may imply endorsement by acknowledged individuals of a study’s data and conclusions, editors are advised to require that the corresponding author obtain written permission to be acknowledged from all acknowledged individuals.

 

Conflicts of Interest:

All authors of articles must disclose any and all conflicts of interest (Financial, Affiliations, Intellectual Property, Personal, Ideology, Academic, etc) they may have with publication of the manuscript or an institution or product that is mentioned in the manuscript and/or is important to the outcome of the study presented. Authors should also disclose conflicts of interest with products that compete with those mentioned in their manuscript.

Manuscript submission step: 

A.Title Page/ covering letter:

This file should provide

  1. The type of manuscript (original article, case report, review article, Letter to editor, etc.) title of the manuscript, running title, names of all authors/ contributors (with their highest academic degrees, designation, and affiliations), and name(s) of the department(s) and/ or institution(s) to which the work should be credited, ORCID id is optional but appreciated to submit. All information that can reveal your identity should be here. Use doc files. 
  2. The total number of pages, total number of photographs, and word counts separately for abstract and for the text (excluding the references, tables, and abstract), word counts for introduction + discussion in case of an original article;
  3. Source(s) of support in the form of grants, equipment, drugs, or all of these;
  4. Acknowledgment, if any. One or more statements should specify 1) contributions that need acknowledging but do not justify authorship, such as general support by a departmental chair; 2) acknowledgments of technical help; and 3) acknowledgments of financial and material support, which should specify the nature of the support. This should be included in the title page of the manuscript and not in the main article file.
  5. Conflicts of Interest of each author/ contributor. A statement of financial or other relationships that might lead to a conflict of interest, if that information is not included in the manuscript itself or in an authors' form
  6. The name, address, e-mail, ORCID Id (Optional), and telephone/mobile number of the corresponding author, who is responsible for communicating with the other authors about revisions and final approval of the proofs, if that information is not included in the manuscript itself.

B. Article file

The main text of the article, beginning from Abstract till References (including tables) should be in this file. The file must not contain any mention of the authors' names or initials or the institution at which the study was done or acknowledgments. Page headers/running titles can include the title but not the authors' names. Use doc files. Limit the file size to 2 MB. If the file size is large, graphs can be submitted as images separately without incorporating them in the article file to reduce the size of the file. The pages should be numbered consecutively

C. Images

Submit good quality color images. Each image should be less than 2 MB in size. The size of the image can be reduced by decreasing the actual height and width of the images (keep up to 1600 x 1200 pixels (300 dpi or more) or 5-6 inches). Images can be submitted as jpeg files. Legends for the figures/images should be included at the end of the article file. 

Manuscript Style & Format: 

Language: Manuscripts must be submitted in English.

File Format: Manuscript files can be in the following formats: DOC, DOCX. Microsoft Word documents should not be locked or protected.

Font: Use Times new roman, Arial or Calibri font. 

Layout and spacing: Manuscript text should be double-spaced. Do not format text in multiple columns.

 

Manuscript Organization: 

Abstract- 

The Abstract (Up to 300 Words) Should be structured and Follow IMRaD Format

  • Introduction shall contain-  Context (Background), Aims, Settings, and Design,
  • Methods and Material, Statistical analysis used,
  • Results and
  • Discussions.

Abstracts should not include: Citations, Abbreviations, if possible

Keywords: 

Below the abstract should provide 3 to 5 Keywords. 

Type of article and main body: 

Original articles: These include randomized controlled trials, intervention studies, studies of screening and diagnostic tests, outcome studies, cost-effectiveness analyses, case-control series, Cross-sectional study and surveys with high response rates. The text of original articles amounting to up to 3000 words (excluding Abstract, references, and Tables) should be divided into sections with the headings Abstract, Key-words, Introduction, Material and Methods, Results, Discussion, Conclusion, Acknowledgement (If needed), Conflict of interest, References.

  • Introduction: State the purpose and summarize the rationale for the study or observation. The introduction should give a general overview of the study and explain why it is important.
  • Materials and methods: A description of experimental procedures including applicable statistical evaluation.
  • Results and Discussion: A summary of the new, previously unpublished data and results.
  • Statistics: Whenever possible quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Authors should report losses to observation (such as dropouts from a clinical trial). When data are summarized in the Results section, specify the statistical methods used to analyze them. Avoid non-technical uses of technical terms in statistics, such as 'random' (which implies a randomizing device), 'normal, 'significant', 'correlations', and 'sample'. Define statistical terms, abbreviations, and most symbols. Specify the computer software used. all P values include the exact value and are not less than 0.05 or 0.001. Mean differences in continuous variables, proportions in categorical variables and relative risks including odds ratios and hazard ratios should be accompanied by their confidence intervals.
  • Results: Present your results in a logical sequence in the text, tables, and illustrations, giving the main or most important findings first. Do not repeat in the text all the data in the tables or illustrations; emphasize or summarize only important observations. 

When data are summarized in the Results section, give numeric results not only as derivatives (for example, percentages) but also as the absolute numbers from which the derivatives were calculated, and specify the statistical methods used to analyze them. Restrict tables and figures to those needed to explain the argument of the paper and to assess its support. Use graphs as an alternative to tables with many entries; do not duplicate data in graphs and tables. Where scientifically appropriate, analyses of the data by variables such as age and sex should be included.

  • Discussion & Conclusion: Include a summary of key findings (primary outcome measures, secondary outcome measures, results as they relate to a prior hypothesis); Strengths and limitations of the study (study question, study design, data collection, analysis and interpretation); Interpretation and implications in the context of the totality of evidence (is there a systematic review to refer to, if not, could one be reasonably done here and now?, what this study adds to the available evidence, effects on patient care and health policy, possible mechanisms); Controversies raised by this study; and Future research directions (for this particular research collaboration, underlying mechanisms, clinical research).
  • Do not repeat in detail data or other material given in the Introduction or the Results section. In particular, contributors should avoid making statements on economic benefits and costs unless their manuscript includes economic data and analyses. Avoid claiming priority and alluding to work that has not been completed. New hypotheses may be stated in the Conclusion if needed, however, they should be clearly labeled as such. About 30 references (Include 70-80 % Pubmed & Scopus Index Journals & should be within 10 years) can be included. These articles generally should not have more than six authors.
  • Tables should be so constructed as to be intelligible without reference to the text. The approximate location of tables and figures in the text must be clearly indicated. Every table should be provided with an explanatory caption, and each column should carry an appropriate heading.
  • Acknowledgments should appear at the end before the section on References
  • Referencing

References should follow the methods written below.

References are numbered in the order in which they appear in the text. At the end of the article, the full list of references should give the names and initials of all authors (unless there are more than six when only the first six should be given followed by et al). The authors' names are followed by the title of the article; the title of the journal abbreviated according to the style of Index Medicus (see "List of Journals Indexed," printed yearly in the January issue of Index Medicus); the year of publication; the volume number; issue number in parenthesis and the first and last page numbers. References to books should give the names of editors, the title of the book, and place of publication, publisher, and year. Use crossref reference linking site for reference link up with Pubmed Id (Optional)

Examples:

Journal

Standard Journal Article

Mafauzy M, Mokhtar N, Wan Mohamad WB, and Musalmah M. Diabetes Mellitus and associated cardiovascular risk factors in Nort-East Malaysia. Asia Pac J Public Health 1999;11 (1):16-19

Corporate author

International Steering Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. BMJ 1991; 302: 338-41

Books and other monographs

Personal author(s)

OConnor M, Woodford FP, Writing Scientific Papers in English, an EISE-Ciba Foundation Guide for Authors. London: Pitman Medical, 1978

Chapter in a book

Park JE, Park K. Environment and Health. In Hamilton P, ed. Textbook of Preventive and Social Medicine. 12th ed. New Delhi, Banarsidas Bhanot, 1989:357-372.

Details guideline for reference writing: https://www.nlm.nih.gov/bsd/uniform_requirements.html

Conflict of interest  All authors of the submitted manuscript are requested to disclose any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations that could inappropriately influence, or be perceived to influence, their work.

Informed Consent Guidelines

The research article related to a clinical trial must have a statement that an informed consent document was filled up by the volunteer/patient. The subjects in the study must participate willingly, having been adequately informed about the research.  In the case of children, the researcher must first obtain the permission of parents in addition to the consent of the children. Informed consent documents should be written at a level appropriate to the subject population, generally at an 8th-grade reading level. A best practice is to have a colleague or friend read the informed consent document for comprehension before submission with the IRB application.

Review article: 

Should be submitted as per SANRA guidelines of Narrative Review. Should have structured abstract which should explain the importance and aim of the review. It is expected that these articles would be written by individuals who have done substantial work on the subject or are considered experts in the field. A short summary of the work done by the contributor(s) in the field of review should accompany the manuscript.

The prescribed word count is up to 3000 words excluding tables, references, and abstract. The manuscript should have a Structured/unstructured Abstract (250 words) representing an accurate summary of the article. The section titles would depend upon the topic reviewed. Authors submitting review articles should include a section describing the methods used for locating, selecting, extracting, and synthesizing data. These methods should also be summarized in the abstract.

Case reports:

New interesting and rare cases can be reported. They should be unique, describing a great diagnostic or therapeutic challenge and providing a learning point for the readers. Cases with clinical significance or implications will be given priority. These could be of up to 1000-1500 words (excluding Abstract and references) and should have the following headings: Abstract (unstructured), Keywords, Introduction, Case report, Discussion, Reference, Tables, and Legends in that order. Submit good quality color images. Each image should be less than 2 MB in size. The size of the image can be reduced by decreasing the actual height and width of the images (keep up to 1600 x 1200 pixels (300 dpi) or 5-6 inches). Images can be submitted as jpeg files.

The manuscript could be of up to 1000-1500 words (excluding references and abstract).

Letter to the Editor & Correspondence:

These should be short and decisive observations. They should preferably be related to articles previously published in the Journal or views expressed in the journal. They should not be preliminary observations that need a later paper for validation. The letter could have up to 500 words.

 

Publication Fee

There are no article processing charges (APCs) or article submission fees.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)

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