Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Manuscript preparation

Authors will be asked to confirm the following elements are included during submission. Any omissions may cause delays.

Word Document:

  1. Title – The title should be brief and relevant. It should not announce the results of the article and they should not be phrased as questions.
  2. Author Names – The full names of the authors should appear on the title page in the form that is wished for publication. Other group members (non-author contributors) should be listed under Acknowledgements or in Supplementary Material.
  3. Main Text – See relevant Article Type for individual specification.
  4. Clinical Trials Registration – In accordance with BMRC guidelines, the Archives of NIMH requires all clinical trials to be registered in a public trial’s registry at the beginning of the research process (prior to patient enrolment).
  5. Ethics Statement – All authors are required to follow the BMRC guidelines on the protection of research participants. All procedures involving human subjects/patients should be approved by relevant local, regional or national review body and approval number should be included in the Methods section.
  6. Consent Statement – Reports on research involving human participants must include a statement in the Methods section which states that required written [or verbal] informed consent was obtained from all subjects/patients.
  7. Author Details – At the end of the manuscript list the affiliations and countries at the time the work described in the paper was carried out. Identify one corresponding author with an email address appropriate for publication.
  8. References – References should be numbered in the order that they appear in the text and listed at the end of the manuscript using the Vancouver style.

Required Statements:

  1. Declaration of Interest – Authors should also include a Declaration of Interest statement in their manuscript, detailing all conflicts of interest. Conflicts of interest are situations that could be perceived to exert an undue influence on an author’s presentation of their work. They may include, but are not limited to, financial, professional, contractual or personal relationships or situations.
  2. Funding – Authors must include a Funding Statement in their manuscript. Within this statement please provide details of the sources of financial support for all authors, including grant numbers.
  3. Acknowledgements – Authors may acknowledge individuals or organizations who provided non-financial advice and/or support.
  4. Author Contribution – All authors should meet all four criteria for authorship. Please provide a very brief description of the contribution of each author to the research including their roles in formulating the research question(s), designing the study, carrying it out, analyzing the data and writing the article.
  5. Data Availability – In the interests of research transparency, authors are required to maintain accurate records of data associated with their manuscript, and to supply or provide access to these data on reasonable request for purposes of reproducing results or replicating procedures.

Other Documents:

Tables - Tables should be numbered (e.g. Table 1, Table 2…) and referenced in the text of the manuscript. Authors must indicate the desired position of the table in the manuscript. Please ensure tables are a reasonable size. Tables over two typeset pages (around 1,400 words) will be moved to supplementary material. If you use data from another published or unpublished source, obtain permission and acknowledge that source fully.

Figures - Figures should be numbered (e.g. Figure 1, Figure 2, Figure 3…) and referenced in the text of the manuscript. Authors must indicate the desired position of the figure in the manuscript. Authors must obtain permission from the original publisher if they intend to use figures from other sources, and due acknowledgement should be made in the legend.

Supplementary Material – Material related to a paper but not essential to a general understanding of the paper will be published as an online data supplement. This material includes, but is not restricted to:

  1. Additional data presented as tables or figures
  2. Details of a search strategy employed in a literature review
  3. Details of the literature retrieved but not further discussed in the body of the manuscript
  4. Technical details of specialist (but not novel) methodology, statistical analysis and supporting references

Publication Agreement - A signed publication agreement must be submitted online when submitting a revised version of the manuscript, or immediately after acceptance if no revision is required. 

Article Types:

Five types of manuscripts may be submitted.

Original Article:

  1. The word count should be between 3,000 and 4,000 words and may include up to 25 essential references.   
  2. Structured abstract of up to 250 words with the headings: Background; Objectives; Methods; Results; and Conclusions.
  3. Main text should include the following sections: Introduction, Methods, Results and Discussion.
  4. Introductions should be no more than one paragraph. Longer introductions may be permissible but should be split with subheadings if they exceed two paragraphs.
  5. Discussion section should always include limitations of the paper to ensure balance, use of subheadings is encouraged in this section.  A Conclusions section is not mandatory in the main text.
  6. In total, up to five tables and figures may be included in the print version of each paper. Additional tables and figures may be included as online only supplementary material.

Review Article:

  1. There is no word limit or maximum number of references, tables or figures.
  2. The abstract and main text should be structured in the same way as original articles (above).
  3. We require authors to follow some standard protocol for systematic reviews before data extraction on an accessible, searchable site.

Short Communication:

  1. A short communication is suitable for recording the results of complete small investigations or giving details of new models or hypotheses, innovative methods, techniques, images in clinical practice, letter to editors or short reports.
  2. The word count should not exceed 1,200 words (excluding references, tables and figure legends) and may include one figure or table and up to 10 essential references.
  3. Short reports require an unstructured summary paragraph not exceeding 100 words.

Case report:

  1. We want to publish cases worthy of discussion, particularly around aspects of differential diagnosis, decision making, management, clinical guidelines and pathology.
  2. For case reports we recommend a maximum of 2000 words. Images in articles should be no more than 500 words.
  3. Please anonymize the patient’s details as much as possible, e.g., specific ages, ethnicity, occupations.

Editorial

  1. The word count should not exceed 1,500 words and may include one figure or table and up to 5 essential references.
  2. Editorials require an unstructured summary paragraph not exceeding 50 words.
  3. A brief biographical detail (up to 25 words) for each author must be submitted with the manuscript.  

Other Considerations:

General outline for article presentation and format

  1. Use double spacing
  2. Font size should be 12 in Arial or Times New Roman
  3. Margins should be customized as 5 cm from above and 2.5 cm from rest of the sides.
  4. Title page should contain all the desired information
  5. Do not underline, italicize, place quotation marks or use all capital letters in your title.
  6. References according to the journal’s instructions – abide by the rules of Vancouver system.

How to write references for your reference list: Vancouver Style

  1. Journal article: print
  • Author
  • Title of journal article
  • Title of journal (this should be in italics)
  • Year of publication
  • Volume number
  • (Issue number)
  • Page numbers of the article

Example:

Chhibber PK, Majumdar SK. Foreign ownership and profitability: Property rights, control, and the performance of firms in Indian industry. Journal of Law & Economics. 1999;42(1): 209–238.

If the work you need to reference has more than six authors, you should list the first six authors, followed by ‘et al.’

Example:

Petrie KJ, Muller JT, Schirmbeck F, Donkin L, Broadbent E, Ellis CJ, et al. Effect of providing information about normal test results on patients’ reassurance: randomized controlled trial. British Medical Journal. 2007;334(7589): 352–254. Available from: doi:10.1136/bmj.39093.464190.55.

Journal article: online/electronic

Most online articles will have a DOI (Digital Object Identifier) and you should use this in your reference, if the article has a DOI you will not usually be required to add a date of access. If the article only has a URL then do include a date of access.

  • Author
  • Title of journal article
  • Title of journal (this should be in italics)
  • Year of publication
  • Volume number
  • (Issue number)
  • Page numbers of the article
  • Available from: URL (Include [Date of access]) or DOI (if available)

Examples:

Errami M, Garner H. A tale of two citations. Nature. 2008;451(7177): 397–399. Available from: http://www.nature.com/nature/journal/v451/n7177/full/451397a.html [Accessed 20th January 2015].

Wang F, Maidment G, Missenden J, Tozer R. The novel use of phase change materials in refrigeration plant. Part 1: Experimental investigation. Applied Thermal Engineering. 2007;27(17–18): 2893–2901. Available from: doi: 10.1016/j.applthermaleng.2005.06.011.

Book: print

  • Author/Editor (if it is an editor always put (ed.) after the name)
  • Title (this should be in italics)
  • Series title and number (if part of a series)
  • Edition (if not the first edition)
  • Place of publication (if there is more than one place listed, use the first named)
  • Publisher
  • Year of publication

Example:

Simons NE, Menzies B, Matthews M. A Short Course in Soil and Rock Slope Engineering. London: Thomas Telford Publishing; 2001.

Standard body

  • Name of Standard Body/Institution
  • Standard number
  • Title (this should be in italics)
  • Place of publication
  • Publisher
  • Year of publication

Example:

British Standards Institution. BS EN 1993-1-2:2005. Eurocode 3. Design of steel structures. General rules. Structural fire design. London: BSI; 2005.

Web page/website

  • Author/Editor (use the corporate author if no individual author or editor is named)
  • Title (this should be in italics)
  • Available from: URL
  • [Date of access]

Example:

European Space Agency. Rosetta: rendezvous with a comet. Available from:  http://rosetta.esa.int [Accessed 15th June 2015]

Title page

The title page should have the following information:

  1. Article title.
  2. Author(s) full names.
  3. The name of the department(s) and institution(s) to which the work should be attributed.
  4. Disclaimers, if any.
  5. Contact information for corresponding author: The name, telephone number, and e-mail address of the author responsible for correspondence about the manuscript.
  6. Source(s) of support in the form of grants, equipment, drugs, or all of these.
  7. The number of tables and figures.

Statistics

Attention should be paid to providing a clear description of study designs and objectives, and evidence that the statistical procedures used were both appropriate for the hypotheses tested and correctly interpreted. The statistical analyses should be planned before data are collected and full explanations given for any post hoc analyses carried out. The value of test statistics used (e.g. t, F-ratio) should be given as well as their significance levels so that their derivation can be understood. Standard deviations and errors should not be reported as ± but should be specified and referred to in parentheses.

The number of decimal places to which numbers are given should reflect the accuracy of the determination and estimates of error should be given for statistics. Use of effect sizes with confidence intervals is encouraged but not mandatory. Authors are encouraged to include estimates of statistical power where appropriate. To report a difference as being statistically significant is generally insufficient, and comment should be made about the magnitude and direction of change.

Abbreviations and Symbols

  1. Use only standard abbreviations; use of nonstandard abbreviations can be confusing to readers.
  2. Avoid abbreviations in the title of the manuscript.
  3. The spelled-out abbreviation followed by the abbreviation in parenthesis should be used on first mention unless the abbreviation is a standard unit of measurement.

Copyright Notice

Authors who publish in the Archives of NIMH (ArNIMH) agree to the following terms that:

  1. Journal retain copyright and grant the Archives of NIMH (ArNIMH) the right of first publication of the work.
  2. Creative Commons Licence
  3. Archives of NIMH (ArNIMH) is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

Articles

Section default policy

Copyright Notice

Copyright notice

The entire contents of the Archives of NIMH are protected under Bangladesh and international copyrights. The Journal, however, grants to all users a free, irrevocable, worldwide, perpetual right of access to, and a license to copy, use, distribute, perform and display the work publicly and to make and distribute derivative works in any digital medium for any reasonable non-commercial purpose, subject to proper attribution of authorship and ownership of the rights. The journal also grants the right to make small numbers of printed copies for their personal non-commercial use under Creative Commons Attribution-Noncommercial-Share Alike 4.0 International Public License.

Copyright and Reprint Permission

The entire contents of the Archives of NIMH are protected under Bangladesh and international copyrights. The Journal, however, grants to all users a free, irrevocable, worldwide, perpetual right of access to, and a license to copy, use, distribute, perform and display the work publicly and to make and distribute derivative works in any digital medium for any reasonable non-commercial purpose, subject to proper attribution of authorship and ownership of the rights. The journal also grants the right to make small numbers of printed copies for their personal non-commercial use under Creative Commons Attribution-Noncommercial-Share Alike 4.0 International Public License.

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25 February 2020)