Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

INSTRUCTION TO AUTHORS:

Papers:

The Green Life Medical College Journal (published bi- annually) accepts contributions from all branches of medical science which include original articles, review articles, case reports, and letter to the Editor.

The articles submitted are accepted on the condition that they must not have been published in whole or in part in any other journal and are subject to editorial revision. The editor preserves the right to make literary or other alterations which do not affect the substance of the contribution. It is a condition of acceptance that the copyright becomes vested in the journal and permission to republish must be obtained from the publisher. Authors must conform to the uniform requirements for manuscripts submitted to biomedical journals (JAMA 1997; 277: 927-34).

Legal considerations:

Authors should avoid the use of names, initials and hospital numbers which may lead to recognition of a patient. A table or illustration that has been published elsewhere should be accompanied by a statement that permission for reproduction has been obtained from the author(s) or publisher(s).

Preparation of manuscript:

Each manuscript should indicate the title of the paper, and the name(s) and full address(es) of the author(s). Contributors should retain a copy in order to check proofs and in case of loss. Two hard copies of each manuscript (double-spaced) should be submitted. If a manuscript is accepted for publication in the GMCJ, the editor responsible for it and may request a soft copy (a CD or via internet) for the revision. Each paper will be reviewed for possible publication. The Editor may wish to see the raw data (electronic form) if necessary.

In preparing the manuscript, use double spacing throughout, including title, abstract, text, acknowledgement, references, table and legends for illustrations and font type and size ‘Times New Roman 12’. Begin each of the following sections on a separate paper. Number pages consecutively.

The standard layout of a manuscript:

  • Title page
  • Abstract, including Keywords
  • Introduction
  • Methods
  • Results
  • Discussion
  • Acknowledgements
  • Funding
  • List of references
  • Tables & Figures
  • Illustrations

The pages should be numbered in the bottom right-hand corner and the title page being page one, etc. Start each section on a separate page.

Title page:

A separate page which includes the title of the paper. Titles should be as short and concise as possible (containing not more than 50 characters). Titles should provide areasonable indication of the contents of the paper. This is important as some search engines use the title for searches. Titles in the form of a question, such as ‘Is drinking frequent coffee a cause of pancreatic carcinoma?” may be acceptable.

The title page should include the name(s) and address(es) of all author(s). Details of the authors’ qualifications and post (e.g., professor, consultant) are also required. An author’s present address, if it differs from that at which the work was carried out, or special instructions concerning the address for correspondence, should be given as a footnote on the title page and referenced at the appropriate place in the author list by superscript numbers (1, 2, 3 etc.) If the address to which proofs should be sent is not that of the first author, clear instructions should be given in a covering note, not on the title page.

Abstract:

The ‘Abstract’ will be printed at the beginning of the paper. It should be on a separate sheet, in structured format (Introduction/Background; Methods; Results; and Conclusions) for all Clinical Investigations and Laboratory Investigations. For Reviews and Case Reports, the abstract should not be structured. The Abstract should give a succinct account of the study or contents within 350 words. The results section should contain data. It is important that the results and conclusion given in the ‘Abstract’ are the same as in the whole article. References are not included in this section.

Keywords:

Three to six keywords should be included on the summary page under the heading Keywords. They should appear in alphabetical order and must be written in United Kingdom English spelling.

Introduction:

The recommended structures for this section are:

  • Background to the study/Introduction
  • What is known/unknown about it
  • What research question / hypothesis you are interested in
  • What objective(s) you are going to address

The introduction to a paper should not require more than about 300 words and have a maximum of 1.5 pages double- spaced. The introduction should give a concise account of the background of the problem and the object of the investigation. It should state what is known of the problem to be studied at the time the study was started. Previous work should be quoted here but only if it has direct bearing on the present problem. The final paragraph should clearly state the primary and, if applicable, secondary aims of the study.

Methods:

The title of this section should be ‘Methods’ - neither ‘Materials and methods’ nor Patients and methods’. The Methods section should give a clear but concise description of the process of the study. Subjects covered in this section should include:

  • Ethics approval/license
  • Patient/population
  • Inclusion/exclusion criteria
  • Conduct of the study
  • Data handling
  • Statistics
  • Cognitive Task Analysis (CTA)

Ethical clearance:

Regardless of the country of origin, all clinical investigators describing human research must abide by the Ethical Principles for Medical Research Involving Human Subjects outlined in the Declaration of Helsinki, and adopted in October 2000 by the World Medical Association. This document can be found at: http://ohsr.od.nih.gov/ guidelines/helsinki.html. Investigators are encouraged to read and follow the Declaration of Helsinki. Clinical studies that do not meet the Declaration of Helsinki criteria will be denied peer review. If any published research is subsequently found to be non-compliant to Declaration of Helsinki, it will be withdrawn or retracted. On the basis of the Declaration of Helsinki, the Green Life Medical Journal requires that all manuscripts reporting clinical research state in the first paragraph of the ‘Methods’ section that:

  • The study was approved by the appropriate Ethical Authority or
  • Written informed consent was obtained from all subjects, a legal surrogate, or the parents or legal guardians for minor subjects.

Human subjects should not be identifiable. Do not disclose patients’ names, initials, hospital numbers, dates of birth or other protected healthcare information. If photographs of persons are to be used, either take permission from the person concerned or make the picture unidentifiable. Each figure should have a label pasted on its back indicating name of the author at the top of the figure. Keep copies of ethics approval and written informed consents. In unusual circumstances the editors may request blinded copies of these documents to address questions about ethics approval and study conduct.

The methods must be described in sufficient detail to allow the investigation to be interpreted, and repeated if necessary, by the reader. Previously documented standard methods need not be stated in detail, but appropriate reference to the original should be cited. However, any modification of previously published methods should be described and reference given. Where the programme of research is complex such as might occur in a neurological study in animals, it may be preferable to provide a table or figure to illustrate the plan of the experiment, thus avoiding a lengthy explanation. In longitudinal studies (case-control and cohort) exposure and outcome should be defined in measurable terms. Any variables, used in the study, which do not have universal definition should be operationalised (described in such terms so that it lends itself to uniform measurement). Where measurements are made, an indication of the error of the method in the hands of the author should be given. The name of the manufacturer of instruments used for measurement should be given with an appropriate catalogue number or instrument identification (e.g. Keyence VHX-6000 digital microscope). The manufacturer’s town and country must be provided, in the case of solutions for laboratory use, the methods of preparation and precise concentration should be stated.

Single case reports:

Single case reports of outstanding interest or clinical relevance, short technical notes and brief investigative studies are welcomed. However, length must not exceed 1500 words including an unstructured abstract of less than 200 words. The number of figures/tables must not be more than 4 and references more than 25.

Animal studies:

In the case of animal studies, it is the responsibility of the author to satisfy the board that no unnecessary suffering has been inflicted on the animal concerned. Therefore, studies that involve the use of animals must clearly indicate that ethical approval was obtained and state the Home Office License number or local equivalent.

Drugs:

When a drug is first mentioned, it should be given by the international non-proprietary name, followed by the chemical formula in parentheses if the structure is not- well known, and, if relevant, by the proprietary name with an initial capital letter. Dose and duration of the drug should be mentioned in sufficient details. If the drug is already in use (licensed by appropriate licensing authority), generic name of the drugs should preferably be used followed by proprietary name in brackets. Present the result in sequence in the text, table and figures. Do not repeat all the data in the tables and/or figures in the text. Summarize the salient points. Mention the statistics used for statistical analysis as footnote under the tables or figures. Figures should be professionally drawn. Illustration can be photographed (Black and White glossy prints) and numbered.

Discussion:

Do not repeat the data in detail, already given in the results. Give implications of the findings, their strengths and limitations in comparison to other relevant studies. Avoid un-qualified statements and conclusions which are not supported by the data. Avoid claiming priority.

Conclusion:

Comments on the observation of the study and the conclusion derived from it. New hypothesis or implications of the study may be labeled as recommendations.

References:

References should be written in Vancouver style, numbered with arabic numerals in the order they appear in the text. The reference list should include all information, except for references with more than six authors, in which case give the first six names followed by et al.

Examples of correct forms of references:

Dorababu M, Prabha T, Priyambada S, Agrawal VK, Aryaa NC, Goel RK. Effect of Azadirachta indica on gastric ulceration and healing of bacopa monnierang in experimental NIDDM rats. Indian J Exp. Biol 2004; 42: 389-397.

Chapter in a book:

Hull CJ. Opioid infusions for the management of postoperative pain. In: Smith G, Covino BG, eds. Acute Pain. London: Butterworths. 1985,1 55-79.

All manuscripts for publication should be addressed to the executive editor.

LETTER TO THE EDITOR:

Any reader can provide feedback regarding published articles by writing letter to editor. The reader can also share any opinion in relation to medical science.

Prof. Dr. ABM Bayezid Hossain
Editor-in-chief
Green Life Medical College Journal and Principal
Green Life Medical College

Copyright Notice

Authors who publish in the Green Life Medical College Journal (GLMCJ) agree to the following terms that:

  1. Journal retain copyright and grant the Green Life Medical College Journal (GLMCJ) the right of first publication of the work.
  2. Creative Commons Licence
  3. Green Life Medical College Journal (GLMCJ) is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

Editorial

 

Original Articles

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Case Reports

 

College News

 

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Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25 February 2020)