Submissions

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Author Guidelines

Manuscript Preparation and Submission

GUB Journal of Science and Engineering, provides publication (six-monthly) of articles in Science and Engineering. The Journal welcomes the submission of manuscripts that meet the general criteria of significance and scientific excellence.

GUBJSE does not charge Article Processing Fees to the authors.

Papers must be submitted with the understanding that they have not been published elsewhere (except in the form of an abstract or as part of a published lecture, review, or thesis) and are not currently under consideration by another journal and/or any other publisher.

The authors are encouraged to use Author-ID or ORCID-ID. These are available for free from their respective websites. At least the corresponding author should have an ORCID-ID.

The submitting (corresponding) author is responsible for ensuring that the article's publication has been signed approved by all the other coauthors. It is also the authors' responsibility to ensure that the articles emanating from a particular institution are submitted with the approval of the necessary institutional requirement. Only an acknowledgment from the editorial office officially establishes the date of receipt. Further correspondence and proofs will be sent to the corresponding author(s) before publication unless otherwise indicated. It is a condition for submission of a paper that the authors permit editing of the paper for readability. All inquiries concerning the publication of accepted papers should be addressed to - Editor-in-Chief.

Prof. Dr. Md. Abdur Razzaque
Dean, Faculty of Science & Engineering and
Chairperson, Department of CSE
Green University of Bangladesh (GUB)
Dhaka, Bangladesh
Email: dean@fse.green.edu.bd
Phone: +88-01841-066390

Covering letter:

  • All authors must sign after seeing the manuscript with the statement that they are the only authors.
  • The corresponding author should mention the contribution of each author to the work.
  • It should contain a declaration that this manuscript has not been submitted elsewhere or not under consideration in any journal.
  • It should clearly indicate the publication type (Original/Review/Case report/letter etc.)
  • The Author should also mention the expected benefit of the researched field from the publication of this article.
  • the corresponding author's full address, ORCID-ID, and mobile telephone number(s) should be in an e-mail message sent to the editor, with the file whose name should begin with the first author's surname as an attachment.
  • GUB Journal of Science and Engineering will only accept manuscripts submitted as e-mail attachments.

Copyright Notice

Authors who publish in the GUB Journal of Science and Engineering agree to the following terms that:

  1. Authors retain copyright and grant the GUB Journal of Science and Engineering the right of first publication of the work.

  2. Articles in GUB Journal of Science and Engineering are licensed under a Creative Commons CC BY-NC-ND License Attribution-NonCommercial-NoDerivatives 4.0 International License. This license permits Share — copy and redistribute the material in any medium or format.

Copyright and Reprint Permissions

  1. Individual contributions contained in it are protected by the copyright of Green University of Bangladesh.
  2. Photocopies of this journal in full or parts for personal or classroom usage may be allowed provided that copies are not made or distributed for profit or commercial advantage and the copies bear this notice and the full citation.
  3. Copyright for components of this work owned by others must be honored. Abstracting with credit is permitted.
  4. Specific permission of the publisher and payment of a fee are required for multiple or systemic copying, advertising or promotional purposes, resale, republishing, posting on servers, redistributing to lists and all forms of document delivery.
  5. Subscribers may reproduce a table of contents or prepare lists of articles including abstracts for internal circulation within their institutions.
  6. Permission of the Publisher is required for resale and distribution outside the institution. Permission of the publisher is required for all other derivative works, including compilations and translations.
  7. Except as outlined above, no part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, such as electronic, mechanical, photocopying, magnetic recording or otherwise, without prior written permission of the publisher.
  8. Permissions may be sought directly from the office of the executive editor of GUB Journal of Science and Engineering through E-mail at  gubjse@fse.green.edu.bd

Notice

Responsibility for the contents of an article rests upon the author(s) and not upon the editor or the publisher. Therefore, on responsibility is assumed by the publisher for any injury and/or damage to persons or property as a matter of product liability, negligence or otherwise, or from any use or operation of any methods, product instructions or ideas contained in the material herein.

Article Types

Four types of manuscripts may be submitted:

Editorials: It will be preferably written invited only and usually covers a single topic of contemporary interest in cutting edge research issue or academic subject.

Original Articles: These should describe new and carefully confirmed findings, and experimental procedures should be given in sufficient detail for others to verify the work. The length of a full paper should be the minimum required to describe and interpret the work clearly.

Reviews: Submissions of reviews and perspectives covering topics of current interests in neurosurgery are welcome and encouraged. Reviews should be concise and no longer than 3 to 4 printed pages (about 12 to 15 manuscript pages). It should be focused and must be up to date. Reviews are also peer-reviewed.

Case Reports: This should cover uncommon and/or interesting cases in any Science and Engineering related field with an appropriate confirmation process.

Preparing a Manuscript for Submission to GUBJSE

Editors and reviewers spend many hours reading manuscripts and therefore appreciate receiving manuscripts that are easy to read and edit. Much of the information in this journal’s Instructions to Authors is designed to accomplish that goal in ways that meet each journal’s particular editorial needs. The following information provides guidance in preparing manuscripts for this journal.

Conditions for submission of a manuscript:

  • All manuscripts are subject to peer-review.
  • Manuscripts are received with the explicit understanding that they are not under simultaneous consideration by any other publication.
  • It is the author's responsibility to obtain permission to reproduce illustrations, tables, etc. from other publications.

Ethical aspects:

  • Ethical aspect of the study will be very carefully considered at the time of assessment of the manuscript.
  • Any manuscript that includes a table, illustration, or photograph that has been published earlier should accompany a letter of permission for re-publication from the author(s) of the publication and editor/publisher of the Journal where it was published earlier.

Permission of the human object and/or their families to reproduce photographs where identity is not disguised should be sent with the manuscript. Otherwise the identity will be blackened out.

Preparation of the manuscript:

Criteria: Information provided in the manuscript is important and likely to be of interest to an international readership.

Preparation:

  1. The manuscript should be written in English and typed on one side of A4 size white paper.
  2. It should be prepared with MS word 2007 or above and submitted in MS word & PDF formats.
  3. The margin should be 5 cm for the header and 2.5 cm for the remainder.
  4. Reference style should be that of superscript Vancouver.
  5. Each of the following section should begin on a separate page:
    • Title page
    • Summary/abstract
    • Text
    • Acknowledgment
    • References
    • Tables and legends.

Pages should be numbered consecutively at the upper right-hand corner of each page beginning with the title page.

Initial Submission Instructions:

The journal solicits new, original, high quality, and unpublished papers, or extended versions of papers presented at conferences, or any extensive review of already published papers. All contributions should be sent electronically both in document (.doc) and portable document format (.pdf) as e-mail attachments directly to “gubjse@fse.green.edu.bd”. In the e-mail, please include names, affiliations, cell numbers, and email addresses of all the authors, complete postal mail address of the corresponding author and title of the manuscript. An identification number will be assigned to each submission for future correspondences and will be e-mailed to the corresponding author.

Initially submitted manuscripts must have a Double-column format, and 12-point Times New Roman font. Manuscripts must not exceed 20 pages on A4 size paper. The abstract and keywords must not exceed 300 and 6 words respectively. The list of references must be given at the end of the paper [IEEE format] and must be cited in the texts of the paper appropriately. We appreciate the images, graphs, and tables prepared through some specialized software like N-graph, Prism Graph, Graph Pad, etc. In the subject line of the email, please insert the closest match of the category for your paper. Please be noted that all the submissions, after initial screening by the editorial board, will be sent for blind reviewing, that is, the identities of the authors will be withheld from the reviewers. Please make sure that the authors' names, affiliations, acknowledgments do not appear in the submitted paper (you may send two files for each paper, one with names & affiliations and the other without names and affiliations for blind peer-review). Also, please do not describe your prior works with phrases like: “In our earlier work in [5], we proposed that ...”. Instead, you may write: “In [5], M. Q. Ahsan proposed that ...”.

Submission Preparation Checklist

All submissions must meet the following requirements.

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.

Copyright Notice

Authors who publish in the GUB Journal of Science and Engineering agree to the following terms that:

  1. Authors retain copyright and grant the GUB Journal of Science and Engineering the right of first publication of the work.
  2. image
    Articles in GUB Journal of Science and Engineering are licensed under a Creative Commons CC BY-NC-ND License Attribution-NonCommercial-NoDerivatives 4.0 International License. This license permits Share — copy and redistribute the material in any medium or format.

Copyright and Reprint Permissions

  1. Individual contributions contained in it are protected by the copyright of Green University of Bangladesh.
  2. Photocopies of this journal in full or parts for personal or classroom usage may be allowed provided that copies are not made or distributed for profit or commercial advantage and the copies bear this notice and the full citation.
  3. Copyright for components of this work owned by others must be honored. Abstracting with credit is permitted.
  4. Specific permission of the publisher and payment of a fee are required for multiple or systemic copying, advertising or promotional purposes, resale, republishing, posting on servers, redistributing to lists and all forms of document delivery.
  5. Subscribers may reproduce a table of contents or prepare lists of articles including abstracts for internal circulation within their institutions.
  6. Permission of the Publisher is required for resale and distribution outside the institution. Permission of the publisher is required for all other derivative works, including compilations and translations.
  7. Except as outlined above, no part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, such as electronic, mechanical, photocopying, magnetic recording or otherwise, without prior written permission of the publisher.
  8. Permissions may be sought directly from the office of the executive editor of GUB Journal of Science and Engineering through E-mail at gubjse@fse.green.edu.bd.

Notice

  • Responsibility for the contents of an article rests upon the author(s) and not upon the editor or the publisher. Therefore, on responsibility is assumed by the publisher for any injury and/or damage to persons or property as a matter of products liability, negligence or otherwise, or from any use or operation of any methods, product instructions or ideas contained in the material herein.

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 16 Feb 2020)