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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Editorial board expect that each author to have made a significant intellectual contribution to the design or execution of the project, to the writing of the manuscript, or both. Each author must take full responsibility for his or her contribution and must have approved the final manuscript. The submitting (corresponding) author is responsible for ensuring that the article’s publication has been signed approved by all the other coauthors in the copyright form. In an issue as author one can publish maximum two papers (one principal author and one co-author/ two co-authors).

Maximum number of authors for original article five, for case report three and for review article one.

Prior and Repetitive Publication: JNIO will not consider manuscripts that have appeared in part or in total in other publications, except in special circumstances by approval of the Editor. Updates of previously published studies that add little data to an existing publication will not be considered. Overlap between patient groups described in serial manuscripts must be acknowledged, and references to previous publications that include the same patients must be provided. Authors uncertain as to whether specific data represent prior or repetitive publication should alert the Editor in the transmittal letter and include copies of the publication(s) in question. Electronic submission of manuscript is strongly encouraged, provided that the text, tables and figures are included in a single Microsoft Word file. Submit manuscript as e-mail attachment to the editorial office at: A manuscript number will be mailed to the corresponding author within two working days. The cover letter should include the corresponding author’s full address and telephone/fax numbers and should be in an e-mail message sent to the editor, with the file, whose name should begin with the first author’s surname, as an attachment. Journal of National Institute of Ophthalmology will only accept manuscript submitted as e-mail attachment or triplet hard copy with a soft copy. 

Article Types:

Five types of manuscript may be submitted:

Editorials: It will be preferably written invited only and usually covers a single topic of contemporary in interest.

Original Articles: These should describe new and carefully confirmed findings and experimental procedures should be given in sufficient detail for others to verify the work. The length of full paper should be the minimum required to describe and interpret the work clearly.

Short Communications: A short communication is suitable for recording the results of complete small investigations or giving details of new models or hypotheses, innovative methods, techniques, images in clinical practice, letter to editors, short reports or apparatus. The style of main sections need not conform to that of original article. Short communications are 2 to 4 printed pages (about 6 to 12 manuscript pages) in length.

Reviews: Submission of reviews and perspectives covering topics of current interest are welcome and encouraged. Reviews should be concise and no longer than 4 to 6 printed pages (about 12 to 18 manuscript pages). It should be focused and must be up to date. Reviews are also peer- reviewed.

Case Reports: This should cover uncommon and interesting cases with appropriate confirmation process. Review process: All manuscript are initially screened by editor and sent to selective reviewer. Decisions will be made rapidly as possible, and the journal strives to return reviewer’s comments to authors within 3 weeks. Each scientific paper peer reviewed by external & internal reviewer. The editorial board will re-review manuscripts that are accepted pending revision. The JNIO editorial board will try to publish the manuscript as early as possible.

Preparing Manuscript for submission to JNIO Editors and reviewers spend many hours reading manuscript and therefore appreciate receiving manuscript that are easy to read and edit. Much of the information in this journal’s Instruction to authors is designed to accomplish that goal.

Institutional Review Board Approval For all manuscripts reporting data from studies involving human subjects, human-derived material, human medical records, or animals, formal ethical standards review and approval, or formal review and waiver, by an appropriate institutional review board (IRB) or ethics committee is required and must be described in the Methods section. Case reports presenting the clinical or surgical results on three patients or less, are generally not considered research, and therefore do not require IRB review. However, discussion or chart reviews of four or more patients, especially when informed consent is obtained, or any form of analysis or comparison with other studies is performed, may be considered research, and should be reviewed by an IRB board for approval or waiver. For those investigators who do not have access to a formal institutional ethics review committee at their clinical or surgical institution, a non- institutional regional IRB can be utilized. The Editor may request that authors provide documentation of the formal review and recommendation from the institutional review board or ethics committee responsible for oversight of the study.

Patient Consent: For all investigations on human subjects, state in the Methods section the manner in which informed consent was obtained from the study participants (ie, oral or written).Under the privacy rule, consent to reveal protected health information or to use identifiable photographs must be obtained from the person who under applicable law has authority to act on behalf of the decedent.

Clinical Photographs: All clinical and radiographic photographs that permit identification of the patient must have a signed consent by the patient or guardian, which is to be archived by the authors. This consent does not have to be submitted with the manuscript. A statement that this consent was obtained and is on file must be included in the Methods section for all article types with the exception of case reports. The archival statement for case reports should be included in the introductory paragraph. It is not acceptable to place bars over the patient's features, but in cases where permissions are unobtainable, the photographs must be very tightly cropped to the feature being displayed. If identification is still possible after cropping, JNIO cannot use the photograph. For deceased subjects, see under Patient Consent above.

Animal Studies: If animals were used in a study, the manuscript should include the appropriate IRB approval statement.

I.A. preparation of manuscript

I.A.1. The materials submitted for publication may be in the form of an original research, review article, a case report or as short communication.

I.A.2. An author can write review article only if he / she has written a minimum of two(2) original research articles and four(4) case reports on the same topic.

I.A.3. The manuscript may be submitted by the author online following appropriate criteria as mentioned. I.A.4. Each component of the manuscript should begin on a new page in the sequence of

  1. Title page
  2. Abstract
  3. Text- Introduction, Material & methods, Result and Discussion.
  4. References
  5. Acknowledgement

I.A.5. The title page should include the title of the paper, name of the authors, name of the departments in which they worked with designation. Correspondence author should give his/her details (name, degree, designation, affiliation of institute, email, and contact no).

I.A.6. The title should be concise, informative & self-explanatory.

I.A.7. The Abstract should be structured with objectives, materials & methods, result, conclusion including at least 3 key words. Abstract should be concise within 250 words excluding title, key words.

I.A.8. The text should be presented in the form of

  1. Introduction: This should include the purpose of the article. The rational for the study or observation should be summarized. Only strictly pertinent reference should be cited. The subject should not be extensively reviewed. Data or conclusion from the work being reported should not be presented in introduction.
  2. Materials & methods: Study design & sampling method should be mentioned. Consent from respondents / patients should be taken in the form before interview / study. All drugs & chemicals used should be identified precisely, including generic name, dose route of administration. For all quantitative measurement SI unit should be used.
  3. Results: This should be presented in a logical sequence in the text, tables & illustration. For Statistical Analysis standard procedure to be maintained. It should be done by a recognized statistician or subject expert related to statistics.
  4. Discussion: Authors comment on the result supported with contemporary references including arguments and analysis of identical work done by other workers may be elaborately discussed. A summary is not required. Brief acknowledgement may be made at the end.
  5. Tables: Number and legends of tables to be clearly written.
  6. Source of Illustrations & Figures should be mentioned.
  7. Abbreviations and Symbols: Use only standard abbreviations; avoid abbreviations in the title, abstract and in Keywords of the article.

I.A.9. Referencesa.

 Reference should be numbered in order to which they appear in the text as superscript. b. Reference should be in Vancouver style.

I.B. Sending manuscript to the journal

If a paper version of the manuscript is submitted, send the required number of copies of the manuscript and figures: they are all needed for peer review and editing, and the editorial office staff cannot be expected to make the required copies.

Manuscripts must be accompanied by a cover letter, conflicts of interest form, authorship and declaration, proforma .

Copyright Notice

Authors who publish in the Journal of National Institute of Ophthalmology (JNIO) agree to the following terms that:

Journal retain copyright and grant the Journal of National Institute of Ophthalmology (JNIO) the right of first publication of the work.


Articles in Journal of National Institute of Ophthalmology (JNIO) are licensed under a Creative Commons CC BY-NC License Attribution-Non Commercial 4.0 International (CC BY-NC 4.0). This license permits Share — copy and redistribute the material in any medium or format, Adapt — remix, transform, and build upon the material.


Section default policy

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25 February 2020)