Submissions

Author Guidelines

Papers are accepted for publication with an understanding that they are submitted solely to the Teachers' Association Journal and are subject to peer review and editorial revision. Statement and opinions expressed in the papers, communications and letters here in are those of author(s) and not necessarily those of the editor(s) or published.

Manuscripts should be accompanied by a covering letter from the author who will be responsible for correspondence. In the case of multiple authors, the covering letter should contain a statement that the manuscript has been seen and approved by all the authors.

Preparation of Manuscripts

Three copies of the article and the manuscript on a floppy disk/CD should be submitted to the editor. Manuscript should be typed in English on one side of white good quality paper with margins of at least 25 mm and using double space through out. Each component of the manuscript should begin on a new page in the sequence of:

Title page: The title page should include the title of the article, name of the department(s) and institution(s) to which the work should be attributed, name and address of the author with post code responsible for correspondence and requests for reprints and source of support for the work in the form of grants, equipment, drugs etc.
Abstract: a structured abstract must be provided which should indicate in brief the objective and purpose of the study, a briefly worded description of the study with summary of the results and a statement of the study's conclusion.
Introduction
Aims and objectives
Materials and methods
Results
Discussion
Conclusion
Acknowledgement
References should be numbered in the sequences in which they appear in the text and then listed in this order in the reference section.
Tables and legends for illustrations.

Pages should be numbered consecutively in the upper right hand corner, beginning with the title page.

Measurements should be in Sl Unit, but blood pressure should be expressed in mm of Hg. Statistical methods should be defined in the method section of the paper. Standard abbreviations should be used. The full terms for which an abbreviation stands should precede its first use in the text.

Original articles are usually of 5000 words and review articles 7,500 words long with minimum number of tables or illustrations. Reports of rare or uncommon cases are welcome. Most editorials are solicited, but unsolicited editorials of usually of 1000 words are considered delightedly.

Manuscript submission in computer disk

TAJ encourages manuscript submission on disk, along with the standard three hard copies. Each disk must be labeled with the following: Date, Name of the principal author, Word processing software and version number, Format type, File names.

Manuscript submission of E-mail

Manuscript submission on E-mail instead of floppy disk is available. The E-mail address is: rmc@librabd.net

Three copies of manuscript submission on paper are also necessary.

References

References should be numbered in the order in which they appear in the text. References should be identified in the text, tables, and legends by Arabic numerals (in parentheses). At the end of the article the full list of references should give the names of authors, unless there are more than six, when only the first three should be given, followed by et al. The authors' name are followed by the title of the article, the title of the Journal abbreviated according to the style of Index medicus, year of publication, publisher, year and relevant pages(s). Unpublished observations or personal communications should be refereed to as such in the text and should not be included in the final list of reference. Papers which have been submitted and accepted for publication should be include in the reference list, the phrase "in press" (in parentheses) replacing volume and page number. The references must be verified by the author(s) against the original documents. Examples of correct forms of references are given below.

Standard Journal articles (List all authors when six or less; when seven or more, list only first three and add et al.).
Thakur CP, Kumar M, Kumar P, Mishara BN, Panday AK. Rationalization of regimens of treatment of Kala-azar with sodium stibogluconate in India: a randomized study. Br Med J 1988; 196: 1557-60.

Personal author(s) in a book
Eisen HN. Immunology: and introduction to molecular and cellular principles of the immune response. 5th ed. New Yourk: Harper and Row, 1974; 406.

Editor, compiler as number in a book
Robbins SL, Cotran RS, Kumar V, eds. Pathologic Basis of Disease. 3rd ed. Philadelphia: WB Saunders, 1984: 236-248.

Chapter in a book
Weinstein L, Swartz MN. Pathogenic properties of invading microorganisms. In: Sodeman WA Jr, Sodeman W.A. ed. Pathologic physiology: mechanism of disease. Philadelphia: WB Saunders, 1974; 457-72.

Dissertation or thesis
Rahman ASMM. Village practitioners of Bangladesh: their characteristics and role in an oral rehydration programme (dissertation). London: London School of Hygiene and Tropical Medicine, 1980.

Tables

Each table should be typed on separate sheet. Table should have brief title for each, should be numbered consecutively using roman numerals and be cited in the text in consecutive order. Internal horizontal and vertical rules should not be used.

Illustrations

All drawings should be made with Black Indian ink on white paper. Letters, numbers, and symbols should be large and thick enough to be visible if and when the figure is reduced for publication. Photographs and photomicrographs should be supplied as glossy black and white prints unmounted. Figure number, an indication of the top edge and the name of the first author should be marked lightly on the back of each figure with soft pencil. Legend for each illustration should be referred to as Figures numbered consecutively in the text in Arabic numerals.

Submission Preparation Checklist

All submissions must meet the following requirements.

The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
Where available, URLs for the references have been provided.
The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

full name
email address
affiliation (department, and institution)
country of residence

Optionally, the user can provide:

salutation
gender
associated URL
phone number
fax number
reviewing interests
mailing address
ORCiD
a short biography
interests
Twitter profile
LinkedIn profile
ImpactStory profile
profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

We do not collect personal information that can be used to identify you when you browse the website.
We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

We do not share your personal information with third parties, other than as part of providing the publishing service.
As a registered author in the system you may be contacted by the journal editor to submit another article.
Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
The data will only be used in connection with that journal or press.
Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

To receive a copy of your data, please contact info@ubiquitypress.com
To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

We require you to include your name and email address

5.2 why we collect and store the data, and for how long

This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)