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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Please go through the following notes carefully to ensure that the review and publication, upon acceptance of your paper becomes rapid. These notes may be copied freely.

Aims and Scope

Stamford Journal of Microbiology will publish articles in all areas of molecular biology, biotechnology, genetic engineering, and different fields of microbiology like medical, food, pharmaceutical, environmental, agricultural sciences, etc. The journal welcomes submission of manuscripts that meet the general criteria of novelty and scientific merit. Stamford Journal of Microbiology will be published once a year and all articles will be subject to peer-review.

General Policy

Submission of a paper manuscript to Stamford Journal of Microbiology implies that it reports unpublished and original work not under consideration for publication elsewhere.

Submission of a paper should include a statement in the cover letter accompanying the manuscript, signed by all authors, that the authors have consent for publication of the article, and that the contents have not been published elsewhere, or the paper is not being submitted elsewhere. The authors are responsible for the accuracy of the data and all matters contained in the papers include appropriate references. The editorial body of the journal will not be responsible for any opinion or contents or any sort of fraudulence among the papers.

Review

Submitted manuscripts are carefully studied and judged by reviewers whose names are not normally disclosed to authors. Upon acceptance, papers might be subjected to editorial amendment.

Types of Papers

Original Articles: There should be a record of original research and the article should not normally exceed 4,500 words in length.

Short Communications: These should not exceed 1500 words or equivalent space including figures and tables. These must be brief definitive reports stating novel findings or critics.

Reviews: The editor normally invites these, but unsolicited review articles of up to 6000 words are welcome.

Letters to the Editor: These will be included at the discretion of the editors.

Preparation of Manuscript

In order to expedite publication, a copy of the manuscript should be submitted electronically via e-mail attachment. In addition, three copies of the whole manuscript including tables and figures, and a soft copy of the same documents in an e-mail or a CD containing all the documents both in word 2003 and in pdf format must be submitted. The manuscript should be typed on A4 sized paper with double spacing and wide margins, on one side of the paper only, and should be accompanied by a separate title page giving the authors' names and affiliations, as well as the address for correspondence. Author should write in clear and concise English. Spelling should follow any of the British or American style, but not in the mixed version.

Arrangement of the Manuscript

Paper must be arranged in the following order of presentation:

  • Title of Paper: Title should be short, specific and informative.
  • Names of the Authors: Authors' names, affiliations, full postal addresses, telephone numbers, fax numbers and e-mail addresses (if any) should be clearly indicated.
  • Abstract: A self-contained synopsis of the paper (not more than 300 words in length); outlining a single paragraph briefly indicating the aims, scope and conclusions of the paper.
  • Keywords: Two to five keywords for indexing.
  • Text: Suitably divide the text under headings such as Introduction, Materials and Methods, Results, and Discussions (applicable only in cases of the original articles).
  • Acknowledgements: If necessary.
  • References: Should be typed according to the style of the Stamford Journal of Microbiology.
  • Corresponding Author: Article should contain full address of communication of the corresponding author including e-mail, fax and telephone numbers.

Introduction

The introduction portion should contain a background of the study, basis of the present work, a brief result and an indication of the novelty of the work.

Materials and Methods

Authors should mention the source of materials and equipments used with manufacturer’s details in parentheses. The source of microbial strains and primers with sequences (if used) should be indicated. The procedures adopted should be explicitly stated to enable other researchers to reproduce the results. The author may describe new method with sufficient details indicating their limitations. Established methods can just be mentioned with authentic reference and significant deviations.

Results

Data that are essential for understanding the discussion and for drawing the result section as well as main conclusions emerging from the study should be included. The data should be clearly presented. Data presented in tables and figures should not be repeated in the text. The same data should not be presented in both tabular and graphical forms.

Discussion

Discussion should deal with the interpretation of results without repeating what already was presented in the results section. Discussion should relate new findings to the known one if any and should include logical interpretations of the results. Excessive speculation should be avoided. The new insight to the existing knowledge must be clearly stated.

The last paragraph of this section should contain a concise conclusion. The conclusions should be linked with the aims and objective of the study but unqualified statements and conclusions not completely supported by the data should be avoided.

References

The reference section must include all journal articles (both print and online), books and book chapters (both print and online), patents, theses and dissertations, conference proceedings, meeting abstracts from published abstract books or journal supplements, letters (to the editor), and company publications, as well as in-press journal articles, book chapters, and books (publication title must be given). As we use the citation-name reference style, arrange the citations by the first-author name and in the reference section according to the serial number included in the manuscript text.

Paper with more than four authors should be referred with the first author name followed by et al. Follow the styles shown in the examples below for print references.

  1. Weigel, L. M., et al. 2003. Genetic analysis of a highlevel vancomycin resistant isolate of Staphylococcus aureus. Science 302:1569–1571.
  2. da Costa, M. S., M. F. Nobre, and F. A. Rainey. 2001. Genus I. Thermus Brock and Freeze 1969, 295,AL emend. Nobre, Tru¨per and da Costa 1996b, 605, p. 404–414. In D. R. Boone, R. W. Castenholz, and G. M. Garrity (ed.), Bergey’s manual of systematic bacteriology, 2nd ed., vol. 1. Springer, New York, NY.
  3. Dufour, A., T. Hindre, D. Haras, and J. P. L. Pennec. 2006. The biology of lantibiotics from the lacticn 481 group is coming of age. FEMS Microbiol. Rev. (In press.)
  4. WHO (World Health Organization). 2000. Press release, WHO/41. http://www.who.int 2000.
  5. World Health Organization. 1991. WHO expanded programme on immunization. Report of 14th Global Advisory Group (Antalya, Turkey, Oct 14-18, 1991). Geneva: WHO.
  6. Jung, G. 1991. Lantibiotics: a survey, p 1-34. In G. Jung, and H. G. Sahl (ed.), Nisin and novel lantibiotics. ESCOM, Leiden.
  7. Fredenhagen, A., et al. 1991. Duramycin B and C, two new lanthioninecontaining antibiotics as inhibitors of phospholipase A2, and structural revision of duramycin and cinamycin, p 131-140. In G. Jung, and H. G. Sahl (ed.), Nisin and novel lantibiotics. ESCOM, Leiden.
  8. Leistner, L. 1994. Principles and applications of hurdle technology, p1-21. In G. W. Gould (ed.); New methods of food preservation. Blackie Academic and Professional, Glasgow, Scotland.
  9. Mast, E. E., et al. 2005. A comprehensive immunization strategy to eliminate transmission of hepatitis B virus infection in the United States; recommendations of ACIP part 1: immunization of infants, children, and adolescents. MMWR 54(16):1-23.
  10. Pungpapong, S., W. Kim, and J. Poterucha. 2007. Natural History of Hepatitis B Virus Infection: an Update for Clinicians. Mayo Clinic Proceedings .82(8):967.
  11. Zuckerman, A. J. 1996. Hepatitis Viruses. In Barons et al. (ed.), Baron's Medical Microbiology, 4th ed. Univ of Texas Medical Branch.
  12. O’Malley, D. R. 1998. Ph.D. thesis. University of California, Los Angeles, CA.
  13. Stratagene. 2006. Yeast DNA isolation system: instruction manual. Stratagene, La Jolla, CA.

Conflict of Interest

All authors are expected to disclose, in the manuscript submittal letter, any commercial affiliations as well as consultancies, stock or equity interests, and patentlicensing arrangements that might pose a conflict of interest regarding the submitted manuscript. In addition, if a manuscript concerns a commercial product, the manufacturer’s name must be indicated in the Materials and Methods section or elsewhere in the text, as appropriate, in an obvious manner.

Proofs

After acceptance of the paper, proofs for correction will be sent to the corresponding author unless otherwise stated. Authors should check the proof carefully. Change to the edited manuscript is strictly prohibited at this stage. If required, a request letter containing the suggested changes may be sent to the executive editor. Corrected proofs should be returned to the publisher by courier or by fax within three days of receipt.

Offprint and Reprints

The corresponding author will receive 10 offprints of the paper free of charge. Extra copies of offprints, minimum 15 can be ordered. For the reprints, minimum 100 copies can be ordered at any time from the reprints section of Stamford Journal of Microbiology office. Extra copies ordered will be charged at a substantially higher rate.

Page charges

There will be no page charges.

Executive Editor

Dr. Rashed Noor
Stamford Journal of Microbiology
Department of Microbiology
Stamford University Bangladesh
51, Siddeswari Road, Dhaka 1217
Tel: +880-2-8355512 Ext. 472,478
Cell: +8801749401451
Fax: +880-2-8363698
E-mail: editorsjom@yahoo.com, noor.rashed@yahoo.com

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)