Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

The Sir Salimullah Medical College Journal a biannual (January & July) Journal published by the Editorial Board on behalf of Sir Salimullah Medical College Teachers’ Association. Each issue includes editorial, original articles, review articles and case reports of exceptional merit on any discipline of medical science.

Submission of manuscripts Papers are accepted for publication with an understanding that they are submitted solely to the Sir Salimullah Medical College Journal. Statements and opinions expressed in the papers, communications, and letter herein are those of author(s) and not necessarily those of editor or publisher. Three hard / printed copies in A4 size paper should be sent to the Editor. In addition an electronic/digital version of the article should also be submitted.

Preparation of Manuscripts Manuscripts should be typed on one side of good quality paper, with margins of at least 25mm and using double space throughout. Each component of the manuscript should begin on a new page in the sequence of title page, abstract, text, references, tables, and legend for illustrations. The title page should include the title of the paper, name of the author(s), name of the department(s) to which the work should be attributed. The text should be presented in the form of Introduction, Materials and Methods, Results, and Discussion. The authors should sign a covering letter mentioning that final manuscript has been seen and approved by all authors. The letter should mention the name of the person (with address and telephone number) responsible for negotiation concerning the manuscript.

Abstracts Provide on a separate page an abstract of not more than 250 words. They should briefly describe the problem being addressed in the study, how the study was performed, the salient results, and what the authors conclude from the results.

Table Each table should be typed in on separate sheet. Table should have brief title for each, should be numbered consecutively using Roman numbers and be cited in the in consecutive order internal horizontal and vertical rules should not be used. Results should be presented in logical sequence in the text, tables or illustration. Do not repeat in the text all data in the tables or illustrations; emphasize or summarize only important observations.

Drug names Generic names should generally be used. When proprietary brands are used in research, include the brand name in parentheses in the Methods section.

Illustrations Figure should be professionally designed symbols, lettering and numbering should be clear and large. The back of each figure should include the sequence number and the proper orientation (e.g., "top"). Photographs and photomicrographs should be supplied as glossy black and white prints unmounted. Legend for each illustration should be submitted in separate sheets. All photographs, graphs, and diagrams should be referred to as figures numbered consecutively in the text.

Discussion Emphasize the new and important aspects of the study and the conclusion that follow from them. The detail data or other material given in the Introduction or the Results section should not be repeated. The implications of the findings and their limitations, including implication for future research should be included in the Discussion section. The observations should be compared and related to other relevant studies. New hypothesis is appreciated, however they should be clearly labeled as such. Recommendations may be included only when appropriate.

References References should be numbered consecutively in the order in which they are first mentioned in the text. Identify references in the text, tables and legend by Roman numerals in parenthesis. Use the styles of the example below, which are based on the formats used by the US National Library of Medicine (NLM) in the Index Medicus. Avoid using abstracts as references. References to paper accepted but not yet published should be designated as "in press" or "forthcoming"; authors should obtain written permission to cite such papers as well as verification that they have been accepted for publication. Information from manuscripts submitted but not accepted should be cited as "unpublished observations" with written permission from the source. Avoid using a "personal communication" unless it provides essential information not available from a public source. For scientific articles, authors should obtain written permission and confirmation of accuracy from the source of a personal communication. The references must be verified by the author(s) against the original documents.

  1. Articles in Journal

a. List all six authors when six or less; Vega KJ, Pina I, Krevsky B. Heart transplantation is associated with an increased risk for pancreatobiliary disease. Ann Intern Med 1996; 124 : 980-3

b. When seven or more, list the first three and then add et al; Parkin DM, Clayton D, Black RJ et al. Childhood leukemia in Europe after Chernobyl 5-year follow-up. BR J Cancer 1996; 73 : 1006-12.

c. No author given Cancer in South Africa (editorial). S Afr Med J 1994; 84 : 15.

d. Organization as author The Cardiac Society of Australia and New Zealand. Clinical exercise stress training. Safety and performance guideline. Med J Aust 1996; 164 : 282-4.

  1. Books and Others Manuscripts

a. Personal author Laurence DR, Bennett PN, Brown MJ. Clinical Pharmacology Eighth ed. New York : Churchill Livingstone; 1997.

b. Editor(s), (s) as author Katzung BG, editor,. Basic & Clinical Pharmacology. 6th ed. Connecticut : Appleton & Lange; 1995.

c. Organization as author and publisher World Health Organization, Ethical criteria for Medical Drug Promotion: World Health Organization; 1988.

d. Chapter in a book Philips SJ, Whisnant JP. Hypertension and stroke. In : Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York : Raven Press; 1995; p. 465-78.

e. Dissertation Kaplan SJ. Post-hospital home health care : the elderly's access and utilization (dissertation). St. Louis (MO) : Washington Univ; 1995.

  1. Other published material

a. Newspaper article Lee G. Hospitalizations tied to ozone pollution : study estimates 50,000 admissions annually. The Washington Post 1996; June 21; Sect. A : 3 (col. 5).

b. Dictionary and similar references Student's medical dictionary. 26th ed. Baltimore : Williams & Wilkins; 1995. Apraxia; p. 119-20.

  1. Unpublished material

a. In press Leshner Al. Molecular mechanisms of cocaine addition. N Engl J med In Press 1997.

  1. Electronic Material

a. Journal articles in electronic format Morse SS. Factors in the emergence of infectious diseases. Emerg Infect Dis I Serial online I 1995 Jan-Mar I cited 1996 June 5 I; 1(1) : 24 screens I.

Available from : URL : http: //www.cdc.gog/ ncidod/ EID/eid.htm

Permissions A written statement must accompany materials taken from other sources from both author and publisher giving permission to the Journal for reproduction. Obtain permision in writing from at least one author of papers still in press unpublished data, and personal communications.

Review and Action All submitted manuscripts will be reviewed by the Editorial Board and reviewer. Rejected manuscripts will not be returned. Ethical aspects will be considered in the assessment of the paper.

Editorial

Section default policy

Copyright Notice

Authors who publish in the Sir Salimullah Medical College Journal (SSMCJ) agree to the following terms that:

  • Author retain copyright and grant the Sir Salimullah Medical College Journal (SSMCJ) the right of first publication of the work.
  • Creative Commons Licence
  • Articles in Sir Salimullah Medical College Journal (SSMCJ) are licensed under a Creative Commons CC BY-NC License Attribution-Non Commercial 4.0 International (CC BY-NC 4.0). This license permits Share — copy and redistribute the material in any medium or format, Adapt — remix, transform, and build upon the material.

Copyright and Reprint Permissions

Responsibility for the contents of an article rests upon the author(s) and not upon the editor or the publisher. Therefore, on responsibility is assumed by the publisher for any injury and/or damage to persons or property as a matter of product liability, negligence or otherwise, or from any use or operation of any methods, product instructions or ideas contained in the material herein.

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25 February 2020)