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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Bangladesh Armed Forces Medical Journal agrees to accept Manuscript prepared in accordance with the Uniform Requirements for Manuscripts Submitted to Biomedical Journals published in website of International Committee of Medical Journal Editor (ICMJE) (www.

Condition for submission of manuscript:

  • All manuscript is subject to peer-review.
  • Manuscript is received with explicit understanding that they are not under simultaneous consideration by any other publication.
  • Submission of a manuscript for publication implies transfer upon acceptance. Accepted manuscript become the permanent property of Bangladesh Armed Forces Medical Journal and shall not be reproduced by any means in whole or in part without the written consent of the authority.
  • It is the authors responsibility to obtain permission to reproduce illustrations, tables etc. from other publications.
  • The journal publishes identification of authors including email addresses of authors.

Ethical aspects:

  • Ethical aspect of the study will be very carefully considered at the time of assessment of the manuscript.
  • Any manuscript that includes any table, illustration or photographs that have been published earlier should accompany a letter of permission for republication from the author(s) of the publication and editor/publisher of the journal where it was published earlier.
  • Permission of the patients and/or their families of reproduce photography of the patients where identity is not disguised should be sent with the manuscript. Otherwise the identity will be blackened out.

Preparation of manuscript: Criteria

Informations provided in the manuscript are important and likely to be of interest to an international readership. 


  1. Manuscript should be written in English typed on one side of A4 (290x210cm) size white bond paper.
  2. Typing font should be Times New Roman of 12 size with double spacing should be used throughout the article except abstract which should be in Arial font.
  3. Margin should be 2.5 cm in all side.
  4. For referencing modified Vancouver style should be followed.
  5. Each of the following section should begin on separate page:
  • Title page
  • Abstract
  • Text
  • Acknowledgement
  • References
  • Tables and legends

6. Pages should be numbered consecutively at upper right hand corner of each page beginning with the title page. 

Title page:

The title page should contain:

  • Title of the article (should be concise, informative and self-explanatory).
  • Name of the each author with highest academic degree which are recognized by BM&DC
  • Institutional affiliation of each author
  • Name of the department and institute where the work was carried out
  • Corresponding author’s name, designation, address, personal cell phone number and e-mail address 


Structured abstracts are compulsory for original research and systematic reviews. The abstract should provide following under separate headings:

  • Background: abstract should provide background for the study and should state the study’s purpose.
  • Methods: selection of study subjects or laboratory animals, observational and analytical methods.
  • Results: giving specific effect sizes and their statistical significance, if possible and funding sources.
  • Keywords: minimum 3 appropriate and short keywords are mandatory.

Abstract should emphasize mainly on new and important aspects of the study, preferably within 250-300 words and shall contain only approved abbreviations. For case report and short communication it should not exceed 150 words.

Size of the article/Text:

The size for review article should be less than 3000 words excluding the abstracts, tables, illustrations, references and acknowledgement. For original article or leading article it should be limited to less than 2000 words. For case report the upper limit should be 1000 words. For short communication it should not exceed 600 words.


The introduction will acquaint the readers with the problem and it should include:

  • Name and purpose of the study.
  • Rationale of the study/observation.
  • Strictly pertinent references.
  • Brief review of the topic except data or conclusions from the work being reported.


This section of the study should be very clear and describe:

  • The Selection criteria of the study population including controls (if any).
  • The methods and the materials used in the research.
  • The procedure of the study in such a detail so that other worker can reproduce the results.
  • Previously published methods (if applicable) with appropriate citations.
  • Enough details of statistical method to enable a knowledgeable reader with access to the original data to verify the reported results. 


The findings of the research study should be described here and it should be:

  • Presented in logical sequence in the text, tables and illustrations.
  • Described without comment.
  • Supplemented by concise textual description of the data presented in the tables, illustration where it is necessary.


During preparation of tables following principles should be followed:

  • Table should be simple, self-explanatory and should supplement, not duplicate the text.
  • Each table should have title, foot note and typed in double space in separate sheet.
  • They should be numbered consecutively with roman numerical in order of text.
  • If abbreviations are to be used, they should be explained if footnotes.


Only those illustrations that clarify and increase understanding of the text should be used and:

  • All illustrations must be numbered and cited in the text.
  • Printed photograph of each illustration should be submitted.
  • Figure number, title of manuscript, name of corresponding author and arrow indicating the top should be typed on a sticky label and affixed on the back of each illustration.
  • Original drawing, graphs, charts and lettering should be prepared on an illustration board or high-grade white drawing paper by an experienced medical illustrator.

The figures and photographs:

  • Should be used only where data can not be expressed in any other form.
  • Should be unmounted glossy print in sharp focus, 12.7x17.3 cms in size. 


  • Must be typed in a separate sheet of paper.
  • Photomicrographs should indicate the magnification, internal scale and the method of staining. 


  • All scientific units should be expressed in system International (SI) units.
  • All drugs should be mentioned in their generic form. The commercial name may however be used within brackets.


The discussion section should reflect:

  • The authors’ own comment on the results and to relate them to those of other authors.
  • The relevance to experimental research or clinical practice.
  • Well founded arguments.
  • New and important aspects of the study and conclusion that follow from them.
  • Avoidance of repetition of detail data or other material given in the introduction or result section.


 Individuals, organizations or bodies may be acknowledged in the article and may include:

  • Name (or a list) of funding bodies.
  • Name of the organization(s) and individual(s) with their consent. 

References: References are to be numbered consecutively in the order in which they appear in the text. The forms of the references should be as per examples below:

References from Journal:  References should be written according to the following sequence e.g. author(s) name, subject, name of journal with year of publication; volume number: page number. If there are six authors or less, names of all the authors should be written. When there are seven authors or more the first three names will be listed and then word “et al” to be added.

Example: Calne L, Swells JD, Somford RD et al. Further observation on renal transplantation in man from cadaveric donors. BMJ 1966; 218: 1345-51.

References from books and monograph:  In case of personal author(s) reference should be written in the following sequence: author(s) name, name of the book, number of edition, place by publication, name of the publisher, year of publication, pages.

Example: Rhoder AJ. Text Book of Virology. 5th ed. Baltimore: Wilkins; 1968. p. 469-475.

In case of reference from books edited by one and chapter written by some one; the reference should be written in the following sequence :  name of author(s), name of chapter, name of editor, name of book, place of publication, name of publisher, year of publication, pages.

Example: Insel PA. Analgesics antipyretics and anti- inflammatory agents. In: Gilman AG, Rall TW, Nies AS, Tailor P, editors. The Pharmacological  Basis of Therapeutic. Singapore: Pergamon Press; 1991. p. 638-61.

Reference from dissertation or thesis:  The reference should be made in the following sequence: name of author(s), subject, place of publication, name of institute, year of study, pages.

Example: Taleb NA. Bacteriological study of diarrhoea in Bangladesh (Thesis). Dhaka: IPGM&R; 1990: 65-90.

Reference of articles of magazines:  The reference should be made in the following sequence : name of authors(s), name of the subject, name of the magazine, year and date, pages.

Example: Touche B. Annals of Medicine: The Santa claus culture. The New York 1991 Sep 4: 66-81.

References from website:  Author Surname Initials (if available). Title of Website [Internet]. Place of publication (if available): Publisher (if available); Date of First Publication-year month day (supply year if month and day not available) [updated year month day; cited year month day]. Available from: web address.

Example: Atherton J. Behavior modification [Internet]. 2010 [updated 2010 Feb10; cited 2010 Apr 10]. Available from:

Editing and peer review:

All submitted manuscripts are subjected to scrutiny by the Editor in Chief/Managing Editor and any other member of the Editorial Board. Manuscripts containing materials without sufficient scientific value and/or a priority issue, or not fulfilling the requirement for publication may be rejected or it may be sent back to the author(s) for resubmission with necessary modifications to suit one of the submission categories. Manuscripts fulfilling the requirements and found suitable for consideration are sent for peer review. After peer review manuscripts are submitted to respective consultants for its suitability for publication in Bangladesh Armed Forces Med J. Submissions found suitable for publication by the reviewers, may need revision/modifications before being finally accepted. Editorial Board finally seats together and decides upon the publish ability of the reviewed and revised/modified submission. Proof of accepted manuscript may be sent to the authors, and should be corrected and returned to the AFMI within one week. No addition to the manuscript at this stage will be accepted. All accepted manuscripts are edited according to the Journal’s style. 

Manuscript submission:

Manuscript should be submitted to the editor in chief/managing editor and must be accompanied by a covering letter and following documents:

  • A statement regarding the type of article being submitted.
  • A statement that the work has not been published or submitted for publication elsewhere.
  • A statement of financial or other relationships that might lead to a conflict or interests.
  • A statement that the manuscript has been read, approved and signed by all authors.
  • A letter from the head of the institution where the work has been carried out in that institute and there is no objection to its publication in this journal.
  • The authors should have followed the official secret act. Submissions must be in triplicates with three sets of illustrations. Article must be additionally submitted in a CD. 

Check list:  The authors should deposit the following documents to the editorial board.

  1. a) Title Page – 02 copies
  2. b) Abstract - 02 copies
  3. c) Text of article – 02 copies
  4. d) Table and illustrations duly numbered
  5. e) References
  6. f) CD-RW
  7. g) Letter of submission/forwarding letter
  8. h) Bio-data of principal author
  9. j) The authors have to follow the official secret act and should sign the acknowledgement letter formatted by HQ Log Area
  10. k) A certificate from the head of the institution where the original work has been done
  11. l) A certificate stating that the contents of the articles has not been published in any journal and it has not been submitted to any other journal for publication
  12. m) Co-authors certificate
  13. n) Role of co-authors certificate
  14. p) Patient’s agreement certificate

Online submission

Online submission shall be accepted for author submitting paper from Bangladesh and abroad. Papers should be prepared following instructions mentioned and shall be submitted to official e-mail address:

Copy right:

No part of the materials published in this journal may be reproduced, stored in a retrieval system or transmitted in any form or by any means electronic, mechanical, photocopying, recording or otherwise without the prior written permission of the publisher. Reprint of any article in the Journal will be available from the publisher.

Number of Authors:  The number of authors should be limited to 04, 05, and 08 for case report, review article and original articles respectively. 


Preferably from one principal author there should not be more than one original article or one case report or one review article in a single issue of journal.

Authors detail should be mentioned at the bottom of the first page of the article.

Corresponding author’s information should be printed in left lower corner of the title page.

Authors who publish in the Bangladesh Armed Forces Medical Journal (BAFMJ) agree to the following terms that:

  1. The Bangladesh Armed Forces Medical Journal (BAFMJ) retain copyright and grant the BAFMJ the right of first publication of the work.
  2. Creative Commons Licence
  3. Articles in the Bangladesh Armed Forces Medical Journal (BAFMJ) are licensed under a Creative Commons Attribution-NonCommercial 4.0 International License (CC BY-NC 4.0). This license permits Share— copy and redistribute the material in any medium or format, adapt — remix, transform, and build upon the material as long as it is not for commercial purposes.

Copyright and Reprint Permissions

No part of the materials published in this journal may be reproduced, stored in a retrieval system or transmitted in any form or by any means electronic, mechanical, photocopying or otherwise without the prior written permission of the publisher. Reprint of any article in the journal will be available from the publisher.


Section default policy

Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25 February 2020)