Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Author Guidelines

The Journal of Ad-din Women's Medical College (ISSN 2313-4941) is an official organ of the Ad-din Women's Medical College, Dhaka and published twice in January and July every year. This journal is recognized by the Bangladesh Medical and Dental Council (BMDC). We publish original articles, review articles, case reports and others (see page vi) including society news.

The manuscripts submitted in this journal should not have been published in any other journal before. All submitted papers are subjected to be reviewed by the board of reviewers and editorial panel before accepting any manuscripts. The unaccepted articles will not be sent back, but will be destroyed. Proof corrections by the authors are well appreciated. 

Submission of manuscripts

Papers are accepted for publication with an understanding that they are submitted solely to the journal of Ad-din Women's Medical College and are subject to peer review and editorial revision. Statement and opinion expressed in the papers, communications letter herein are those of author(s) and not necessarily of the editor and/or publisher.

Papers should be submitted with three hard copies and a soft copy (CD) labeled clearly with the manuscript title, name of first author with date, designation, mobile no. and email address to the Executive Editor with a copy to Editor-in-Chief of journal of Ad-din Women's Medical College, 2 Bara Moghbazar, Dhaka-1217, Bangladesh. 

Form of full papers submitted for publication

The manuscript should be prepared using MS-Word. The whole manuscript should not exceed 4000 words. The manuscript should be divided into: (title page, abstract, body/text, references), but should be submitted as one document. All parts of the manuscript should be typed or printed on only one side of the paper in double space with wide margins of at least 2.54 cm in all sides of the manuscript throughout.

While the preferred font remains Times New Roman size

12 cpi. numbering of the pages should be done consecutively, beginning from the title at the lower right

hand corner of each page. Each component of the manuscript should begin on a new page in the sequence of title page, abstract, text, reference, tables and legends for illustration. 

Title page

The title page should include the title of the manuscript which should be concise within 45 characters. Name of authors with their highest academic degree(s), institutional affiliations and name of the departments should be mentioned. The complete mailing address and email IDs of the first and correspondence author(s) should be included to whom the proofs and all other correspondence should be sent. 

Abstract

Each manuscript requires an unstructured abstract that should include objective, methods, results, conclusion and key words in not more than 150 words for any review article or case report an 250 words for structured abstract only for original article summarizing the significant information and findings. Authors must give two to five key words identifying the most important topics covered by the manuscript. Abbreviations, diagrams, and references in the abstract should be avoided. 

Body/Text:

The body of the manuscript/text should be divided into the following sections: i) Introduction, ii) Materials and Methods, iii) Results (include tables and diagrams), iv) Discussion, v) Conclusion, and vi) Acknowledgement if any (particularly on funding, study subjects and co-author). 

Introduction

It includes a short yet robust background purpose and the rationale for the study (or summarized observation), including pertinent references, but data or conclusion from any work should not to be included. 

Material and methods

In this section, selection of the study subjects (patient or laboratory animals, including controls) should be described clearly. The age, sex and other characteristics of study subjects should be identified. The total methodology in details, apparatus to be used, and procedure to be followed must be given in sufficient details to allow other researcher to reproduce it, as and if required for. References should be given to establish methods including statistical lines and precise identifications should be provided for all the drugs and chemicals to be used including generic names, dosage and route of administrations. Authors(s) submitting review manuscripts are advised to include a section describing the methods used for locating selecting, extracting and synthesizing data. If data is collected from other sources (published or unpublished) then proper permission(s) should be obtained and mentioned with acknowledgement.

Results

Results should be presented in a logical sequence in the text, tables, figures and/or illustrations. The use of too many tables or diagrams in relation to the length of text may produce difficulties in the layout of pages. 

Tables and Figures

Tables should be embedded in the text and numbered consecutively in the order of their first citation in the text. The title of the table should be brief yet self-explanatory. Tables should not be submitted as photograph. All figures should be included as one separate sheet or file. The title should appear above each table (short and descriptive. Please mention a clear legend and any footnotes suitably identified below, clearly. Figures should be labeled properly, fitting to necessary size of the page. Captions of all figures should be typed, double-spaced and showed on a separate sheet. All original figures should be clearly marked in pencil on the reverse side with the number, author's name. 

Footnotes

Place explanatory matter in footnote, not in the heading. For uniformity of style, authors should use symbols for footnotes such as 51.7 etc. 

Illustrations

Illustrations submitted (line drawings, photos, photo- micrographs, etc.) should be clean, original, or as a digital files. Digital files are recommended to use since this produces highest quality following criteria, below:

  • Minimum 300 dots per inch (DPI) or higher
  • Appropriate sized to fit in journal page
  • Preferably in JPEG and GIF formats
  • Subject/ patient face must not be identified in diagram
  • Should be submitted as separate files, not embedded in text files.

Discussion

This section should present a detailed yet comprehensive analysis of findings/results to describe, compared & criticized (positively or negatively) in the light of previous relevant studies, in the country or abroad. It should emphasize the new and important aspect of the study and the conclusions that follow from them. Repetition of detailed data &/or other materials given in introduction or result section may be avoided, unless deemed essential (in rare cases). 

Conclusion

In the gist, study findings should be linked with the study goals. Recommendation may be included as appropriate including implication(s) of the findings and limitations if any. 

Acknowledgements

Acknowledgement may be added, but if any should be placed at the end of the body/text and should be limited within 100 words. This section may particularly be used to acknowledge those persons who do not qualify for authorships but worked significantly for this study or write up manuscripts. Acknowledgement for funding, donated resources, or significant contributions of research materials be made as well, if author(s) wish. 

References

All references should be cited in the text following Vancouver system/style in Arabic numbers, to number the texts, consecutively, following an order in which if appears first in the text using superscript (or cite within the text numbers in round brackets). If a reference is cited more than once the same number should be used each time. References cited only in tables or figure legends should be numbered in accordance with the sequence from the last number used in the text and follows the order of individual tables/figures. At the end of the paper, on a page(s) separate from the text, a references list must be added following exact Ref. No. in numerical order. References to materials available on websites should include the full internet address and the date of the version cited as: Authors' names (in normal order), document title, and date of Internet publication or other retrieval information (date of access), text division (if applicable). Examples of references are given below.

(i) Reference from the Journals

  1. Parkin DM, Clayton D, Blook RJ, Massyer E, Fried HP, Iranov E et al. Childhood leukaemia in Europe after Chernobyl: 5 years follow up. Br J Cance 1996; 73: 1006-1012
  2. Paganini HA, Chao A, Ross RK, Henderson Aspirin use and chronic diseases: a cohort st of the elderly. BMJ 1989; 299: 1247-1250

Note: The name of the journal & its volume should be in Italic.

(ii) Books

  1. Gyton AC, Hall JE The thyroid metabolic hormones In Textbook of Medical Physiology. 10th edn. NewTork:

WB Saunders Company. 2000: 858-86

(iii) Internet

  1. Harverd medical school Available https:// en.wikipedia. org/wiki/havard medical college, accessed October 2011

(iv) Thesis/Dissertations

  1. Khan MAH. Lipid profile and renal function status of hypothyroid patients [MD Thesis). Dhaka Bangabandhu Skeikh Mujib Medical University:2005

(v) Scientific or technical report

  1. Akutsu T. Total heart replacement device. Bethesda MD: National Institutes of Health, National Heart and Lung Institute, 1974 Apr report No. N1H-NHLI-69 2185-4 Ethical approval

The authors should mention the name of the ethical approval authority or (IRB: Institutional Review Board) for their study either separately or in materials and methods section, particularly if the study has been done on human subjects, laboratory samples or laboratory animals. However, not all surveys may not require an ethical permission, parse, in general. But it can be obtained & attached with the proposal, if the authors(s) wish. 

Authorship Statement

A form must be signed by all listed authors indicating the contribution to the paper made by each. The corresponding author is responsible for obtaining signatures from all listed authors and using. A check off form, should indicate by name what each author contributed to each of the various aspects of the study: However, (e-signature are accepted except 1st & corresponding authors).

  • study concept
  • study design
  • data collection & processing
  • statistical analysis
  • manuscript writing

Editorial action

Once the Board of Editors receives the manuscripts it would be examined & reviewed thoroughly for its content, quality, writing skills & if the manuscript contains any newer/novel issues, important to get it published. Rejected manuscripts will not be returned.

Proofs correction by the authors will be appreciated. Once it requires for gross errors or incompleteness. No reprint will be provided. The editors reserve the customary right to check the style and if necessary. May shorten some/few parts of the manuscripts before it can be accepted for publication and thus, to determine the priority, and time, for its publication. The editor assumes that the writings are based on honest observations. It is not the task of the editor to investigate scientific frauding paper or to check false/fake data. However, plagiarism will be checked by the reviewers; but the authors are suggested to check the plagiarism on their own, which will be prioritized for reviewing, editing & publishing the manuscripts.

Copyright

Accepted papers will be the permanent property of the Journal of Ad-din Women's Medical College. By submitting the manuscript, the authors agree that once the article is accepted for publication, copyright of their article is automatically transferred to the Ad-din Women's Medical College, Dhaka.

Authors who publish in The Journal of Ad-din Women's Medical College (JAWMC) agree to the following terms that:

  1. Journal retain copyright and grant the The Journal of Ad-din Women's Medical College (JAWMC) the right of first publication of the work.
  2. image
  3. Articles in the Central Medical College Journal are licensed under a Creative Commons CC BY-NC-ND License Attribution-NonCommercial-NoDerivatives 4.0 International (CC-BY-NC-ND 4.0). This license permits Share —copy and redistribute the material in any medium or format.

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Privacy Statement

Bangladesh Journals Online (BanglaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, BanglaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to BanglaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 25 February 2020)